Q: What is the normal (nominal) workload?
A: A normal workload is the school suggested core and prescribed elective(s) for the semester concerned.
Q: Is normal workload equivalent to normal registration?
A: No. The Registration System allows a student to register one course above the normal load for that semester in his year of study provided that there is no clash in the timetable. However, during the allocated (normal) registration time slot, each student is only allowed to register up to normal load for that semester. During the overload period and the add/drop period (shown in the registration schedule in StudentLink), each student (not on Academic Warning or Academic Probation) is automatically allowed 3AU/4AU overload.
The maximum AUs allowed by the STARS will therefore be the normal load for the semester plus another 3AU/4AU for the additional course. The registered courses can be in the lower level, same level or ONE level higher. They could be core subjects, prescribed electives or general electives.
Note:
1. Students on Academic Warning and Academic Probation are not allowed to register more than the normal load. In other words, no overload of even one course is allowed for these students.
2. A minimum CGPA of 2.0 must be maintained at the end of each semester to qualify for the overloading of courses.
Q: When can I register for my core courses and major electives?
A: The Office of Academic Services will inform you on the date of release of Class Schedule via email. You will be granted access to STARS based on your Registration Study Year i.e. study year in Semester 1 of the current academic year.
Q: When can I register for my GER UE/PEs?
A: You will be allowed to place up to a maximum of 5 choices of GER UE/PEs on waitlist on the SAME day that you register for your core courses and major electives. The release of GERPE/UE allocation results will be announced at a later date. Please look out for the email from OAS regarding this date. The course will be registered for you if you have been successful in your application. If you do not wish to read the course, you must de-register it during the Add/Drop period. Otherwise, we will take it that you are still reading the course and will grade you at the end of the semester.
Q: I am unable to register for the course that I need during my allocated registration timeslot, what should I do?
A: Do not panic. Please register for whatever courses you are able to. You will be allowed to register up to the normal load during the allocated timeslot. After 5pm on the same day, you will be able to register the remaining overloading course (4AUs). At the end of the day, if you there are still no vacancies in the course (SCE subjects only) that you want to register, please email to Course Registration Advisor. Please put in your name, matric number, NTU email address and contact number. We will try our best to help you.
Q: I wish to overload beyond the maximum AUs allowed, what should I do?
A: Please fill up the Special Arrangement for Course Registration Form (Pink Form). You can get this form from the SCE General Office at N4-2A-32. Please put in your name, matric number, NTU email address and contact number.
Steps
1. Students are to approach their Mentor to seek advice.
2. Mentor can recommend/not recommend.
3. If recommended, Mentor then forwards the PINK form to the Year Coordinator.
4. Year Coordinator will endorse/not endorse, and forward to Assoc Chair (Academic) for approval.
5. If approved, the 'pink form' will go to SCE Registration Team for processing. An email will be sent to students to inform them of the outcome. Please check your emails regularly.
The procedure stated above is for all current students EXCEPT for the year one students in Sem 1 (new intake). For the latter group, please see below.
Online Overloading System (applicable only to new intake and in Sem1)
An online overloading application system has been rolled out for year one students only. Students may apply to overload more AUs beyond the automatic allowable limits through an online overloading application form (for students) which replaces the need for the PINK FORM stated above.
For students under AW/AP cases, the OAFA subject registration system will prompt the students with the message "Students who have been placed under Academic Warning (AW) or Academic Probation (AP) are not allowed to overload additional subject. Please consult your academic mentor / advisor for further discussion".
Description of Workflow
After the student has submitted the online form, it will be routed to his/her Mentor for a first level endorsement. At this stage, the Mentor may recommend or reject the student's overloading application (with a counseling process). If recommended, it will be routed to the second level approving officer for final approval. An email notification of approval will be sent to the student who must register for the overloaded subject(s) themselves.
Note: School-level approval does not guarantee a place for the subjects requested. Availability depends on time-table constraints, vacancies and pre-requisite requirements.
If the Mentor rejects the application, an automated email will be sent to notify the student of the outcome (not approved) of his/her subject overloading application.
Students are discouraged from submitting their online application towards the end of the Add/Drop period. If you have to do that, make sure you follow up closely with your Mentor to check the status of your requests.
For Mentee: Online Overloading System
• The online overloading is applicable to student enrolled in AY11/12 and registering for study year one in Semester 1.
• Students’ application for overload is through email requests to their mentors.
– Students will be notified of their request by email.
– If students do not hear from the school 3 days before the end of the add/drop period, do contact the respective mentor immediately.
Application for other levels of study and Year 1 Sem 2 is as per current practice of PINK form submission.
Students may not add nor drop any subjects after Add/Drop period. Students who drop a subject after the end of Add/Drop period will be deemed to have sat and failed the subject. A grade of ‘F’ will appear on the official transcript and zero mark/grade point (for students who follow the GPA system) will be used in the computation of marks CGPA for the classification of degree.
Q: I encounter a clash in my timetable and I am unable to register the affected courses in STARS due to this clash. Please advise.
A: Please revise your timetable and try again. Sometimes, the clash can only be resolved if you choose a different tutorial and lab group combination for a course. Eg: Instead of sticking to SE1 for CPE201, choose SE1 for tutorial but SE3 for lab if doing so will help resolve the clash. However, you will no be able to register such special combination yourself in STARS unless the special index number already exists (due to some other student requesting for it). For such special requests, please fill up the PINK FORM (see above procedures) and write down the special combination clearly so that the Registration Advisors can help you to register the course.
Note: Students are not allowed to take courses with examination timetable clashes. Such requests will NOT be entertained.
Q: Where else can I go if I need help on curriculum matters, network problems, STARS, etc?
A: Students should make an appointment to see his/her Mentor or Year Coordinator (either by calling or through email). The year coordinators and their contact numbers are:
Yr1: Prof Wong Kai Juan, Steven (6790 4615)
Yr2: Prof Seow Kiam Tian (6790 4288)
Yr3: Prof Zheng Jianmin (6790 6257)
Yr4: Prof Tang Xueyan (6790 5356)
If you do not know who your mentor is, please check Studentlink.
For problems regarding Edventure, please contact Ms Goh Lay Kian, Josephine. Email: ASLKGOH@ntu.edu.sg. Tel: 6790 6187.
Course registration schedule, unable to login STARS: Office of Academic Services – regn_course@ntu.edu.sg or 6592 2445
Network Performance of STARS, PIN: Centre for IT Services - helpdesk@ntu.edu.sg or 6790 5228
